Settings to send plain text e-mails Don Wiss, 11/23/99 One needs to look at the full header to determine what e-mail software was used to send the e-mail. If sent through a mailing list, one needs to turn off the shorthdr setting, as this strips out the sending software. Table of Contents: Web Page Help Outlook 97 Outlook 98 Outlook Express (e-mail interface for MSIE 4.0) - removing HTML and Base64 formatting Eudora 4.x Netscape Mail - Getting rid of double messages Microsoft Exchange/Microsoft Messaging - turning off RTF Microsoft Internet Mail - turning off RTF Microsoft Internet Mail & News for Macintosh - 3.0c Microsoft Exchange - winmail attachments =========================== Configuring Mail Clients to Send Plain ASCII Text http://www.geocities.com/CapitolHill/1236/nomime.html http://angus.interspeed.net/listowner/email/ =========================== If you (or your user) takes a look at http://www.angrygraycat.com/goetter/widgets.htm there are a lot of useful add ins, including "Rich Text Sentry" which will permanantly solve this problem. Also http://www.slipstick.com has a lot of useful MS Exchange, Outlook 97, 98 and Outlook Express information. =========================== Outlook 97 turning off html/text. Select: Tools -->Options-->Mail format tab-->Message format-->"send in message format"-->Select "Plain text" (where is probably now says "HTML" =========================== Outlook 98: Tools/Options/Mail Format. Change Message Format to plain text. =========================== Date: Thu, 13 Nov 1997 21:55:57 -0800 From: Clark Pickett In Microsoft Internet Explorer 4.0 and its new e-mail interface called Outlook Express (not Outlook, which is part of MS Office 97), the default format for message preparation is HTML formatting. To change your default option for message preparation to plain text, follow these steps: 1. Open Outlook Express. 2. Click on the "Tools" menu. 3. Click on the "Options..." selection. 4. Click on the "Send" tab. 5. In the "Mail sending format" area, select "Plain Text". 6. Click on the "Settings..." button next to "Plain Text". 7. In the "Message format" area, make sure that: o "MIME" is selected o The selection for the list box entitled "Encode text using:" shows "None" o "Allow 8-bit characters in headers" is NOT selected 8. Click OK to exit the "Plain Text Settings" menu. 9. Click OK to exit the "Options" menu and set the selected options. The place to remove the Base 64 encoding is in the second bullet under step 7. The list box for "Encode text using:" has 3 selections: "None", "Quoted Printable" and "Base 64". "None" must be selected in order for messages to be properly handled by LISTSERV. =========== A snip from the Read Me under Help in Outlook Express 5.x (known as file name: msoe.txt) To send a mail message in Plain Text only (no HTML formatting), on the Format menu, click Plain Text. To make Plain Text the default setting for new messages, replies, and forwarded messages, on the Tools menu, click Options, click the Send tab, and then select Plain Text under Mail Sending Format. (News messages are sent in Plain Text by default, but similarly, this setting can be changed under News Sending Format.) =========== Eudora: Go to Tools | Options | Miscellaneous and select "Discard styles before sending messages". ====== Getting rid of Netscape Mail's double messages. Covers version 4. Maybe others. Edit -> Preferences-> Mail/News Preferences -> Composition -> Uncheck the box that says "Use HTML Composition Window" ======= From: Everett Holm Date: Fri, 24 Jan 1997 11:29:05 -0800 Turning off the RTF feature in selected mailers: Microsoft Exchange/Microsoft Messaging - In your address book, select the internet mail recipient. - Select the address tab (usually the tab on the right and the one that comes up by default. - Uncheck the box that says 'Always send messages in Microsoft Exchange rich text format.' - Hit OK. Now your messages will go out in plain old type just like the rest of our messages do. Microsoft Internet Mail- I tried finding a similar option for you all to select. Unfortunately, I can only tell you I was able to send myself a message without any sort of attachment popping up. The settings I might suggest if you believe you are having problems with the rtf attachments is under the Menu - MAIL/OPTIONS. Under the 'mail sending format' select 'plain text'. Then under settings for plain text, select MIME for your attachments and 'Encode sending text' as none. ----------------------------- Microsoft Internet Mail & News for Macintosh - 3.0c (405) Select Preferences, in the Messages window. That opens a small window inside called Message Encoding where, for Headings and Body you can choose between, Use Default Character Set, None (8 bit), Quoted Printable, and Base64. Set to None. ----------------------------- Date: Tue, 23 Dec 1997 15:08:50 -0500 From: Mark London Subject: winmail attachments Here is what to tell people with winmail attachments. Q: When I send mail to an Internet mailing list, its members complain that my messages contain big binary attachments. What's happening? How can I get rid of these? For communicating with users of other clients, Exchange contains an option to suppress sending rich text information when mailing them. If you double-click on an underlined recipient (the underline means that Exchange has recognized the name, and associated an address with it) in the To or Cc fields on the message form, and you're using the Internet Mail provider, you'll see a check box labeled Send to this recipient in Microsoft rich text format. Always clear this check box if you suspect that your recipient isn't using Exchange. If this flag is clear for every recipient on a message, Exchange/Internet Mail will strip the rich text information when it sends it, eliminating the mysterious binary attachments. Note however that if the message has multiple recipients, and any one of them has the flag set, Exchange will include the rich text attachments in the message, which all recipients will receive, regardless of their particular flag setting. Whether this flag initially appears set or not depends on the origin of that underlined name. If you got the name by typing a literal name@domain.xxx SMTP address, the check box will be clear by default. If you got it by specifying a SMTP one-off - i.e. by typing [SMTP:name@domain.xxx] - it will be set by default. If you got it by typing a name and letting the system pick it from your Personal Address Book, it will have whatever value you have set on the name in your PAB. Finally, here's the tricky part: if you got it by giving the reply command in Exchange, Exchange guesses as to whether this should be set or not, and when replying to Internet mailing lists, it always seems to guess wrong. You can see this by reading a mailing list message in Exchange, giving the reply command, then double-clicking on the recipient you see in the To field of the note form, and there checking the setting of the rich text check box. You can work around this either by replacing the reply address with an entry from your PAB that you know has rich text disabled, or else by always manually clearing the check box as needed.